Who we are

Our website address is: https://penistonekaratecentre.co.uk/wp.

Last updated: 3 July 2019

1.         ABOUT THIS PRIVACY AND COOKIES NOTICE

  1. The website https://penistonekaratecentre.co.uk (the Site) is operated by Penistone Karate Centre (“we”, “us”, “our”), a company incorporated in England and Wales under company number N/A. Our registered office is at Unit G, St Mary’s Street, Penistone, South Yorkshire, S36 6DT.
    1. We are committed to protecting your privacy and complying with our data protection obligations under the Data Protection Act 2018 (the DPA 2018), the General Data Protection Regulation 2016/679 (the GDPR) and any other applicable UK legislation (together, Data Protection Law).
    1. When you interact with us or use the Site, we act as the data controller of your personal data. This means that we are responsible for processing your personal data and deciding how to use it. This privacy and cookies notice explains the types of personal data we may collect about you when you interact with us, why we collect it, what we use it for and what rights you have over that data. Personal data is any information about an identifiable person. Processing is anything we do with your personal data, including using, storing, sharing and deleting it.
    1. This notice was last updated on the date shown at the top. We may change this notice at any time by posting an updated version on the Site and will make reasonable efforts to bring any material changes to your attention. You may wish to check it before using the Site as any changes will be effective from the date that they are made.

2.         CONTACT INFORMATION

2.1          If you have any concerns or would like further information about our use of data or this notice in general, you can contact Jon Chapman at Regents Court, St Mary’s Street, Penistone, South Yorkshire, S36 6DT.

3.         WHAT INFORMATION DO WE COLLECT?

3.1          We collect, store and use the types of personal data set out in the table at the end of this notice.

4.         HOW WILL WE USE YOUR PERSONAL DATA?

4.1          We will use your personal data for the purposes set out in the table at the end of this notice.

5.         HOW DO WE SHARE YOUR PERSONAL DATA?

5.1          When we share personal data, we do so in accordance with Data Protection law. We may share certain personal data:

5.2          We may also provide third parties with aggregated but anonymised information and analytics about our customers. Before we do so we will make sure that it does not identify you.

6.         USE OF COOKIES AND SIMILAR TECHNOLOGIES

6.1          We and our third-party service providers use cookies and similar technologies to collect information about, and relevant to, your usage of the Site. Cookies are small text files that are stored on your computer when you visit the Site. It is standard practice to use cookies to make your experience better when using a website.

6.2          We use the following categories of cookies and similar technologies on this Site:

6.2.1       Strictly necessary cookies: These cookies are essential to enable you to move around the Site and use its features. Without these cookies, services you have asked for (such as remembering your login details or the items you placed in your basket) cannot be provided.

6.2.2       Analytics cookies: These cookies collect information about how you use the Site, for instance which pages you go to most often, what searches you perform and if you get error messages from web pages. Information these cookies collect can be used to improve how the Site works.

6.2.3       Social media cookies: These cookies allow you to share your activity on the Site on social media such as Facebook and Twitter. These cookies are not within our control. Please refer to the privacy policies of the social networks in question for information regarding how their cookies work.

6.3          When you visit the Site for the first time (and periodically after that), we will request your consent to the setting of all cookies other than strictly necessary cookies.

6.4          You can delete existing cookies and disable some or all types of cookies in future if you wish. To disable some or all types of cookies, you will have to change the settings on your browser. If you change your mind, you can enable cookies again at any time. Disabling cookies on your browser may stop the Site from working properly.

6.5          To find out more about cookies please visit www.allaboutcookies.org.

7.         THIRD PARTY LINKS

7.1          This Site contains links to other websites over which we have no control. We are not responsible for and do not review or endorse the privacy policies or practices of other Sites which you choose to access from this Site. We encourage you to review the privacy policies of those other Sites, so you can understand how they collect, use and share your personal information.

8.         YOUR RIGHTS

8.1          We respect your rights to privacy and will respond to requests for access or control over information about you in accordance with Data Protection Law. We may require you to verify your identity before we take any action.

8.2          Depending on the reason we have your personal data, you have a right to:

8.2.1       access the personal information we hold about you (commonly known as subject access);

8.2.2       request that we correct or complete personal information we hold about you that is inaccurate or incomplete;

8.2.3       request that we erase your personal information in some circumstances, or object to our processing it as detailed at paragraph 8.5;

8.2.4       restrict how we use your personal information, in certain circumstances;

8.2.5       request that we provide you with copies of your personal information in a machine-readable format or transfer it across different services; and

8.2.6       where we have asked for your consent to process your data, to withdraw this consent.

8.3          These rights are limited in some situations under Data Protection Law – for example, where we can demonstrate that we are under a legal obligation to process your data.

8.4          If you wish to exercise any of these rights, please contact us using the details in paragraph 2 above.

8.5          Your right to object

You have a right to object to our processing of your personal data and ask us to stop doing so. If we are processing your personal data or direct marketing purposes (which includes profiling to the extent that it is related to such direct marketing) and you object to this, we will stop processing your personal data immediately.

If our processing of your personal data is in the public interest or pursuant to our legitimate interests and you object to this, we will stop processing your personal data unless we have compelling reasons which override your interests, or our use of your personal data is for the establishment, exercise or defence of legal claims.

8.6          We hope that we can satisfy any queries you may have about the way we process your data. However, if you have unresolved concerns you also have the right to complain to data protection authorities (in the UK, the Information Commissioner’s Office). You can call the ICO on 0303 123 1113 or go to their website: https://ico.org.uk/make-a-complaint/).

9.         DATA RETENTION

9.1          Your personal data will only be kept for as long as necessary for our purposes. Specific periods are set out in the table at the end of this notice.

10.       DATA PROTECTION PRINCIPLES

10.1        We process your personal data in accordance with the following principles:

10.1.1    we process your personal data lawfully, fairly and in a transparent way;

10.1.2    we collect your personal data for specified, explicit and legitimate purposes; any further processing we do is compatible with the original purposes for which for which we collected it;

10.1.3    we only process personal data which is adequate, relevant and limited to what is necessary to achieve the purpose for which it is processed;

10.1.4    we take reasonable steps to ensure that all personal data is accurate and kept up to date where necessary;

10.1.5    we do not store personal data in a form which identifies you for any longer than is necessary for the purposes of processing; and

10.1.6    we process personal data securely and in a way that protects against unauthorised or unlawful processing, accidental loss, destruction or damage.

10.2        When we ask for your personal data we will tell you whether you are required by law or contract to provide it, and what will happen if you do not provide the data. 

10.3        Any request for consent to the processing of your personal data will be made directly to you and will include information about why we require the personal data and what will be done with it.

11.       WHAT IS OUR LAWFUL BASIS FOR PROCESSING?

11.1        We will only process personal data when we have a lawful basis for doing that processing. The table at the end of this notice sets out the lawful basis we rely on for each type of data we process.

11.2        We will choose one of the lawful bases in the GDPR to justify how we use your personal data. These are:

11.2.1    Consent: You have given consent to the processing of your personal data for one or more specific purposes.

11.2.2    Contract: The processing is necessary for the performance of a contract with you or in order to take steps at your request before entering into a contract.

11.2.3    Legal obligation: We need to process your personal data to comply with a legal obligation.

11.2.4    Vital interests: The processing is necessary to protect the vital interests of you or another person.

11.2.5    Public interest: Processing is necessary for the performance of a task carried out in the public interest or in the exercise of some official authority.

11.2.6    Legitimate interests: Processing is necessary for the purposes of legitimate interests pursued by us or someone else, except where such interests are overridden by your interests or fundamental rights and freedoms requiring the protection of your personal data.

TABLE OF PERSONAL INFORMATION WE USE

The table below sets out detailed information about our purposes for processing, the basis for processing and the retention period for the personal data.

Category of personal
data   		Purpose of
processing   		Lawful basis
for processing   		Retention
period  
Name and contact details   To make contact
with enquiries   		Consent Quitting of
membership
Payment information   Bank transfer by
customer only 		Consent Ongoing as long as the client remains a member.
Contact history inform of any changes Consent Ongoing while
client is a member
Browser, device and Site usage information   Google  analytics to see if
marketing can be improved   		Comply with
legal obligations

 Rarely go back more than a
couple of months
Responses to surveys,
competitions & promotions   		Placing offers on the website to promote new clients Comply with all legal obligations

Ends when the promotion
comes to an end.
Customer comments and
product reviews   		To help provide a
better service and answer any
questions 		Consent 3 months
Information generated in the course of the use of our products and services   Keeping clients up
to date as services and offers change 		Consent Ongoing as items change
within the business.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.